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General Data Protection and Privacy Policy

Tracy Main Photography

General data Protection Policy

May 2018


In very basic terms I totally respect your personal information and will

only ask you for what information we really need from you. I will look after it in the same

way that I would want mine looking after, keeping it secure!

I will only share it with others where I need their help to deliver my service to you (such as my professional printing laboratory who may need your name and address to post your purchases). Be

assured that I will never share your information in any other circumstances – nor will

I sell it on elsewhere! Here are more details -




Tracy Main Photography takes your privacy very seriously. This privacy policy has been prepared

in line with the EU’s General Data Protection Regulation (GDPR), which promotes fairness

and transparency for all individuals in respect of their personal data. This privacy policy

applies to all data I process, and by using Tracy Main Photography you consent to our

collection and use of such data.



1. The Data I  collect

As a data controller I collect a variety of data in order to deliver my services, and I will

manage your personal data transparently, fairly and securely.

I may ask you to provide me the following data –



I  will also record a date of birth for all persons I photograph under the age of 13 and require the parent or legal guardian to consent to the child being photographed


Obviously being a photographic business I  also create and manage images as per our

contractual agreement(s).

I use the above data  which meets the GDPR legal requirements  to deliver my service to you / For marketing purposes / Personalise your experience to get to know a bit more about you before the session to tailor the session to your requirements.

I collect this data on the following lawful basis to be able to provide you with the service required from me.


When you visit my website it may  collect Cookies. These are small pieces of data that

websites send to a user's computer and are stored on the user's web browser. They are

designed to enable the website to remember information, such as what a user might have

put in a shopping cart for example.  (This could be used to be able to deliver my service to you, For Marketing Purposes)


2. Which third parties do we share Personal Data with?


I share personal data with the following third parties:


Google via analytics

Gmail via email

Yahoo via email

Printlabs via website uploading


Website hosting company

Back up provider



There are also certain situations in which we may share access to your personal data

without your explicit consent; for example, if required by law, to protect the life of an

individual, or to comply with any valid legal process, government request, rule or




Any of your Data shared will not be shared outside of the EU as all the labs I use are inside the EU.


There are also certain situations in which I may share access to your personal data

without your explicit consent; for example, if required by law, to protect the life of an

individual, or to comply with any valid legal process, government request, rule or



3. Why do I share your Personal Data with the above


I share your data in order to deliver my service to you / For marketing purposes / Personalise your

experience /


We may transfer personal data to a country outside of the European Economic Area (EEA)

if necessary eg if a third party we utilise could have servers located outside of the EEA. If

this is the case, we will either obtain your consent or otherwise ensure that the transfer is

legal and your data is secure by following the EU's guidelines.



4. How do I keep your personal data secure?


I  keep your data secure by

Keeping all printed forms in a secure locked filing cabinet

Any data via email is secured password protected

I do not have a database of names and  addresses stored on my computer

My computer is password protected to access any files.

My data files/images are stored on an external hard drive and on my personal MYcloud storage which again is password protected.

Old external hard drives are stored in a secure box in my loft

In the unlikely event of a criminal breach of security I will inform the relevant

regulatory body within 72 hours and, if your personal data were involved in the breach, I

will also inform you.



5. Changes to my privacy policy and control


I may change this privacy policy from time to time. When I do, I will let you know

by changing the date on this policy, notifying customers of only significant changes. By

continuing to access or use my services after those changes become effective, you agree to

be bound by the revised privacy policy.


6. You have the following rights -


- the right to be informed about the collection and use of your personal data

- the right of access to your personal data and any supplementary information

- the right to have any errors in your personal data rectified

- the right to have your personal data erased

- the right to block or suppressing the processing of your personal data

- the right to move, copy or transfer your personal data from one IT environment to


- the right to object to processing of your personal data in certain circumstances, and

- rights related to automated decision-making (i.e. where no humans are involved) and

profiling (i.e. where certain personal data is processed to evaluate an individual).

I also give you the option to manage your data via:

Email:  [email protected]

Telephone: 07983800478

Or writing to me in person at 74 Orchard Road, South Ockendon Essex RM15 6HH

While I do not hold personal data any longer than I need to. The duration will depend

on your relationship with me, and whether it is ongoing. I may keep some of your

personal data 7 years due to tax purposes.

I will keep you images for at least 6 months to allow you to purchase further images from your session at a later date.

I may archive your photographs indefinitely along with your relevant details and consent forms. This is due to requests for replacement images being made several years after being taken.

This decision will be made by myself unless you the client request that I erase all data and images from any session, the images and data will then immediately be fully erased.